Top MS OneNote Tips & Tricks for Organizing Your Notes

MS OneNote can help you with your research and stay organized. We’ll look at some OneNote tips and tricks to get the digital notebook app right.

A fundamental characteristic of highly effective people is that they are organized. They keep track of everything from daily to-do lists to more mundane things like shopping lists, recipes, and reminders. OneNote is designed to help you do just that

Don’t Miss: The Best Free OneNote Templates

Organize Your Work with MS OneNote Tips & Tricks

In the digital age, mastering note-taking is essential, and Microsoft OneNote stands out as a versatile tool. Let’s dive into expert strategies to elevate your note-taking game.

1. Create Multiple Notebooks

Begin your organizational journey by creating distinct notebooks for various aspects of your life or work. Whether it’s personal, professional, or educational, having dedicated notebooks streamlines your information.

2. Categorize Your Notes into Sections

Within each notebook, break down your content into specific sections. This enhances accessibility and allows for quick navigation, saving you valuable time during crucial moments.

3. Add Pages Inside Sections

Pages act as the canvas for your thoughts. Ensure you create pages within sections to maintain a logical structure. This ensures that your notes flow seamlessly and are easy to comprehend.

4. Go Deep with Subpages

For intricate details, utilize subpages. This hierarchical structure adds depth to your notes without cluttering the main page, providing a clear and organized view.

5. Use the Navigation Button for More Room

Navigating OneNote becomes smoother with the Navigation button. Maximize your space by collapsing irrelevant sections, allowing you to focus on what matters most.

6. Tag Your Notes

Efficiently label your notes with relevant tags. This quick and effective method enhances searchability, making it effortless to locate specific information when needed.

7. Search for Words, Phrases, or Tags

OneNote’s robust search feature is a game-changer. Instantly locate crucial details by searching for keywords, phrases, or tags, ensuring you never miss a beat.

8. Get the OneNote Web Clipper

Expand your OneNote experience with the Web Clipper. Capture online content seamlessly, adding valuable information to your notebooks without the hassle.

9. Dictate a Note

Embrace hands-free note-taking by utilizing OneNote’s dictation feature. Speak your thoughts, and let OneNote transcribe them into text, boosting your efficiency.

10. Add an Audio Recording

Enhance your notes by incorporating audio recordings. This multimedia approach captures the essence of the moment, providing a comprehensive understanding of your thoughts.

11. Use the Accessibility Checker

Ensure your notes are accessible to everyone by leveraging OneNote’s Accessibility Checker. This feature guarantees that your content is inclusive and adheres to accessibility standards.

12. Use Equations in OneNote

For mathematical or scientific notes, employ OneNote’s equation feature. This ensures accuracy and clarity, especially when dealing with complex subjects.

Mobile App Tips

Maximizing OneNote’s Functionality on Mobile Devices

Explore the full potential of OneNote on your mobile device. Use features like voice dictation and image capture to enhance your mobile note-taking experience.

Quick Note-Taking on the Go

Capture ideas on the go with OneNote’s quick note feature. Jot down thoughts, create checklists, or snap pictures for instant documentation.

How to Get OneNote

To get OneNote, Microsoft’s note-taking application, you have a few options:

Microsoft 365 Subscription:

  • OneNote is included in Microsoft 365, which is a subscription-based service that provides access to various Microsoft Office applications.
  • If you have a Microsoft 365 subscription, you can download and install OneNote as part of the Office suite.
  • Visit the official Microsoft 365 website, sign in with your Microsoft account, and follow the instructions to download and install the Office suite, which includes OneNote.

OneNote for Windows 10:

  • OneNote for Windows 10 is a free app available on the Microsoft Store.
  • Open the Microsoft Store on your Windows 10 device.
  • Search for “OneNote” and locate the official OneNote app published by Microsoft Corporation.
  • Click on the “Install” button to download and install OneNote on your device.

OneNote for Mac:

  • If you are using a Mac, you can download OneNote for Mac directly from the Mac App Store.
  • Open the App Store, search for “OneNote,” and find the official app by Microsoft.
  • Click on the “Get” or “Install” button to download and install OneNote.

OneNote Online:

  • You can also use OneNote Online through your web browser without installing any software.
  • Visit the OneNote website ( and sign in with your Microsoft account.
  • Access your notes and create new ones directly in your web browser.

Mobile Devices:

  • For mobile devices, you can download the OneNote app from the respective app stores (Google Play Store for Android or Apple App Store for iOS).

Remember, the availability of features may vary depending on whether you are using the free version or have a Microsoft 365 subscription. Ensure your device meets the system requirements for the version of OneNote you choose to install.


In conclusion, mastering OneNote is not just about note-taking; it’s about organizing your digital workspace effectively. By customizing your workspace, utilizing tags, and exploring advanced features like multimedia note-taking and collaboration, you can transform OneNote into a productivity powerhouse.

These 13 tips and tricks serve as a guide to help you navigate the vast capabilities of OneNote. Experiment with these strategies, find what works best for you, and watch as your note-taking experience becomes more efficient and enjoyable.

Get ready to unleash the full potential of OneNote and take your note organization to new heights!

Leave a Comment