Smartsheet vs Google Sheets: Which Should You Use?

In today’s data-driven world, the importance of efficient and effective data management tools cannot be overstated. Two such tools that have gained significant popularity among businesses and individuals alike are Google Sheets and Smartsheets.

Both offer a unique set of features and although they may seem similar at first glance, they cater to different needs and use cases.

This article aims to provide a comprehensive comparison of these two platforms, highlighting their features, strengths, and potential applications.

Don’t Miss: 10 Best Online Meeting Tools

Smartsheet vs. Google Sheets

In the realm of spreadsheet tools, two heavyweights stand out: Smartsheet and Google Sheets. Choosing between them can be a daunting task, but fear not – our comparative analysis will guide you through the features, functionalities, and nuances of both, helping you make an informed decision for your data management needs.

1. User Interface and Accessibility


Smartsheet dazzles with its intuitive and user-friendly interface. Its spreadsheet-like layout feels familiar, making it easy for users of all levels to navigate. Accessibility is paramount, and Smartsheet ensures seamless usage across various devices.

Google Sheets:

Google Sheets, with its sleek design, offers a clean and straightforward interface. Its cloud-based nature allows for real-time collaboration, enabling teams to work on spreadsheets simultaneously. Google Sheets shines for users deeply ingrained in the Google Workspace.

2. Collaboration Capabilities


Collaboration is where Smartsheet excels. The platform goes beyond traditional spreadsheet collaboration by incorporating project management features. Team members can easily share, comment, and update sheets, fostering a collaborative and productive work environment.

Google Sheets:

Google Sheets revolutionized collaboration with its real-time editing and commenting features. Multiple users can work on a sheet simultaneously, and changes are instantly visible to all. Its seamless integration with other Google Workspace apps enhances team collaboration.

3. Functionality and Formulas


Smartsheet combines spreadsheet functionalities with project management tools. It supports a robust set of formulas and functions, empowering users to perform complex calculations. Its ability to integrate with third-party apps enhances its functionality.

Google Sheets:

Google Sheets, being a part of the Google Workspace, offers a comprehensive range of functions. Its formula language is powerful, and it seamlessly integrates with various Google and third-party apps, expanding its functional capabilities.

4. Automation and Integration


Automation is a forte of Smartsheet. The platform provides automated workflows, alerts, and notifications, streamlining repetitive tasks. Integration with popular apps like Microsoft Teams, Slack, and Salesforce enhances its automation prowess.

Google Sheets:

While Google Sheets has made strides in automation, it may not match the depth offered by Smartsheet. However, its integration with Google Apps Script allows users to create custom automation, extending its capabilities.

5. Pricing Structure


Smartsheet adopts a tiered pricing structure, catering to different user needs. The pricing may be on the higher side for small businesses, but the features and capabilities justify the investment for larger enterprises.

Google Sheets:

As part of Google Workspace, Google Sheets offers a cost-effective solution. For individual users and small teams, the basic version is free, with affordable plans for businesses. This makes it an attractive option for budget-conscious users.

Purpose and Features

Smartsheet is designed with a strong focus on project management, providing features like Gantt charts, task dependencies, and collaborative tools. On the other hand, Google Sheets offers a more general-purpose approach, catering to a broader audience with its versatile spreadsheet capabilities.

User Interface

Smartsheet boasts a user interface that integrates Gantt charts seamlessly, making it ideal for project managers who need visual timelines. Google Sheets, known for its familiar and user-friendly interface, appeals to users who prefer a more traditional spreadsheet experience.

Collaboration and Sharing

Smartsheet emphasizes team collaboration, allowing multiple users to work on projects simultaneously. Google Sheets, integrated with Google Drive, offers a similar but more streamlined collaboration experience, especially for users already using Google Workspace.

Automation and Integration

Smartsheet shines in the automation department, offering automated workflows to streamline repetitive tasks. Google Sheets, meanwhile, integrates effortlessly with other Google services, providing a smooth experience within the Google ecosystem.

Customization Options

Smartsheet provides templates and customizable views, catering to users who want a structured approach to their projects. Google Sheets, while offering fewer templates, compensates with extensive customization options for users who prefer flexibility.

Pricing Structure

Smartsheet follows a subscription-based pricing model, which may be an essential consideration for budget-conscious users. Google Sheets, a part of Google Workspace, offers a free version with optional premium features, making it a cost-effective choice for many.

Security and Privacy

Both platforms prioritize security, with Smartsheet implementing enterprise-level measures, while Google Sheets benefits from Google’s robust security infrastructure, assuring users of data protection.

Mobile Accessibility

Smartsheet provides a dedicated mobile app, ensuring users can manage tasks on the go. Google Sheets, with its responsive mobile interface, offers a convenient mobile experience, allowing users to access and edit spreadsheets from their devices.

Learning Curve

While Smartsheet may have a slight learning curve for its advanced features, Google Sheets excels in ease of use for basic tasks. However, mastering advanced functions may require some learning for both platforms.

Use Cases

Smartsheet is an ideal choice for project managers and teams handling complex projects, while Google Sheets is well-suited for personal and collaborative tasks with a broader user base.

Customer Support

Smartsheet offers dedicated support channels, ensuring users get assistance when needed. Google Sheets relies on community forums and online documentation, fostering a collaborative approach to problem-solving.

Updates and Improvements

Both platforms actively update their features, with Smartsheet regularly introducing new functionalities and Google Sheets benefiting from continuous improvements driven by Google’s commitment to innovation.

Integrations with Other Tools

Smartsheet excels in integrating with various third-party tools, expanding its functionality. Google Sheets seamlessly integrates with other Google Workspace applications, enhancing its appeal within the Google ecosystem.


In the Smartsheet vs. Google Sheets showdown, the right choice depends on your specific requirements. Smartsheet is a powerhouse for project management and complex workflows, while Google Sheets excels in real-time collaboration and accessibility. Assess your needs, weigh the features, and make an informed decision to enhance your spreadsheet experience.

Leave a Comment